Annual General Meetings

This factsheet gives a short overview of the requirements for Annual General Meetings (AGMs) under the Associations Incorporations Act 1991.

An incorporated association must have an AGM, in addition to any other meetings, once in each calendar year. It must be held within 5 months of the end of the financial year.

At the AGM the following documents must be presented:

• Audited statement of the association's accounts for the most recently ended financial year;
• A copy of the auditor's report to the association about the association's accounts; and,
• A report signed by 2 members of the committee stating:
• The name of each member of the committee during the recent financial year;
• The principal activities of the association during the financial year, and any significant change in the nature of those activities that occurred during that year; and,
• The net profit or loss of the association for the financial year.

The committee must also ensure that there are copies of these documents available for members immediately before and during the AGM.

These documents, and some others, need to be lodged with the Registrar General within 6 months of the end of the most recent financial year.

Most associations also use their AGM to:

• Elect the committee/board
• Appoint an Auditor
• Appoint a Public Officer
• Provide a President's (or Chair's) report
• Provide an Executive Officer's report

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