Recruitment and Appointment Checklist

(SAMPLE)

POSITION FILLED	Position Title
NUMBER OF INQUIRIES	Pre selection	NUMBER OF APPLICANTS	'X'
ADVERTISING	Newspaper, mailing list, etc
SHORT LIST	Names of applicants shortlisted
PRIORITIES IDENTIFIED	Phone manner over data entry; experience essential; trainee an option, etc
NUMBER OF INTERVIEWS	'X'	PANEL CONVENOR	'XXX'
SELECTION PANEL	Members names
REPRESENTATION ON PANEL BY	Your consumer groups: Team members: Manager: Management Committee:		Y / N Y / N Y / N Y / N
does your panel have a gender balance, representation by people living with disadvantage whom you provide services for, etc?
DECISION
POSITION OFFERED TO	Succesful applicant
DATE OFFERED	'X'
REASONS FOR SELECTION AGAINST CRITERIA	Critical points of differentiation from other candidates; strengths identified
REFEREE REPORTS	Key points asked and responses
DATE ACCEPTED	'X'
DATE CONTRACT SIGNED	'X'
AWARD LEVEL	SACS Grade X Level X
HOURS	'X'
SPECIAL CONDITIONS	Four week probation; training in crisis intervention agreed to; professional external supervision to be negotiated
EVALUATION
POLICY/PROCESS SUGGESTIONS ARISING	Suggestions from panel re process only
RECORD COMPLETED BY DATE	Usually panel convenor

INTERVIEW CHECKLIST

RECEPTION

• Applicants welcomed
• Appropriate waiting area

ENVIRONMENT

• Comfortable
• Quiet
• Private
• Interruption free
• Appropriate signage
• Accessible

PREPARATION

• Interviews planned
• Time allowed for breaks
• Information available to panel
• Questions prepared
• Exercises prepared
• Roles clarified
• Recording clarified
• EEO knowledge
• General terms and conditions known

OPENING

• Applicant welcomed
• Panel introduced
• Relaxed atmosphere
• Good rapport
• Applicant encouraged
• Panel coordinated

INFORMATION GATHERING

• Qualifications
• Experience
• Knowledge
• Skills
• Motivation/interest
• Attitudes/values
• Recording/notes
• Individual panel assessment

QUESTIONS

• Related to selection criteria
• Clearly stated and understood
• Encouragement
• Open ended questions
• Avoided leading questions
• Stayed on track
• Answers listened to carefully
• Free of bias/prejudice
• Questions fair

PROCESS

• Time used effectively
• Good tone
• Non-judgemental
• Timing adequate

CLOSING

• Applicants questions answered
• Next steps explained
• Applicant thanked
• Applicant seen out appropriately

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