Sample Board Minutes and Action Items
Sample Meeting Papers
END TO POVERTY Inc.
BOARD MEETING MINUTES - 18TH APRIL 2005
***************************************
ITEM 1: Present- Jane Justice, Carl Change, Fran Freedom, Tom Truth, Deidre Daring. Apologies- Peter Peace
ITEM 2: Previous minutes
- Accepted Action list
- Updated
ITEM 3: Executive Officer's report- read and accepted
ITEM 4: Financial reports- read and accepted
ITEM 5: Update on quality standards process
- Board congratulated staff on having completed the extensive "Human Resources" section ahead of time. Noted that the next section is "Safety and the Office Environment". Board noted this section may have resource implications arising from it and asked the Executive Officer and Treasurer to report next month on what monies may be available for this.
Action item:
- Executive Officer & Treasurer to arrange meeting to discuss resource implications and report back to May meeting.
ITEM 6: Board member numbers
- Board accepted the recommendation that board numbers are increased to nine.
Action items:
- Delegated the Executive Officer (EO) to redraft the policy on board membership for May meeting for final approval.
- EO to list as an item on the Annual General Meeting agenda for the required constitutional change.
- EO tasked to send out all current documentation on board member recruitment and induction processes for consideration, review and further action at next month's meeting.
- EO tasked to meet with the Chair of the board to consider and propose ideas around assessing and improving membership engagement with the organisation.
ITEM 7: Policy and procedure for approval
Personal car use
- The new policy was approved.
Action item:
- EO to include in policy and procedure manual, and new worker induction pack, and to notify all staff of the change.
ITEM 8: Expenditure approval
New photocopier
- Expenditure of $7,525.00 approved for a Whizbo X250s copier.
Action item:
- EO to organise purchase
END TO POVERTY Inc. BOARD MEETING
ACTION LIST 18TH APRIL 2005
| ACTION | WHO BY | WHEN |
| To investigate if there is any money that could be set aside to meet any OH&S costs that arise from review of safety | EO and Treasurer | written report to May meeting |
| Amend board membership policy to change six members to nine members | EO | May meeting |
| List constitutional change to board membership numbers on the AGM agenda | EO | by AGM |
| Review of board member recruitment and induction procedures | EO and all board |
- EO to include copies of current procedures in May meeting documents. - Process for review to be decided at May meeting. |
| Begin to explore current state of, and future action for, engagement of membership with the organisation | EO and Treasurer to meet and consider possible review actions | To meet before May meeting. |
| New personal car use Policy & Procedure | EO |
- Include in P&P manual - Include in new worker induction pack - Notify all current staff of change |
Back to Boards: Effective Board Meetings
